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Our desire is for all tour members to enjoy themselves on the trip they are about to embark upon. ADVENTURE CARAVANS, INC. has established the following policies to ensure everyone has a good trip. Each participant must sign a Waiver and Release agreement before participating in any tour or rally. Please read and understand our policies before departure.
Deposit required on all tours is $500 per registration (except on Overseas tours). You can register for your tour and pay the deposit either by phone, use the form on the preceding page or register on our web site at www.adventurecaravans.com. Upon receipt of your deposit, we will send confirmation of your space on the tour and a receipt for your deposit. The final tour payment is due 90 days prior to departure (120 days for overseas tours). 100 to 140 days prior to the tour departure date, you will receive your Trip Preparation Packet and Rendezvous Information. If this trip is to Mexico, your Mexico Insurance Packet will also be included. You will receive your Trip Log at Rendezvous. All payments must be made in US funds only. Extra person charges do not include separate accommodations. Please call for pricing. Itineraries and rates reflected in this catalog are for 2008, 2009 and 2010 tours and rallies only. Itineraries and rates are subject to change without prior notice.
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If you have to cancel your trip for any reason, your reservation deposit will be refunded 100%, no questions asked, up to 120 days prior to the rendezvous date. 120 - 60 days prior to departure - all monies will be refunded except $500 of which $250 will be returned to you in the form of a credit toward a future trip of your choice; less than 60 days prior to departure all monies will be refunded except $1000 of which $250 will be returned to you in the form of a credit toward a future trip of your choice. This policy is necessary because many service providers require non-refundable deposits on your behalf. ADVENTURE CARAVANS, INC. cannot absorb these losses on late cancellations.
All cancellations must be in writing to ADVENTURE CARAVANS, INC. The caravan officially begins at 10:00 A.M. on rendezvous day. If you have a bona-fide emergency during your tour or rally that prevents you from continuing, you will receive a pro-rata credit (after your original tour is finished) toward a future trip for the portion of the tour you are not able to complete, less any unrecoverable pre-paid deposits made on your behalf. Please summit the details of your departure in writing and return to Adventure Caravans, Inc. headquarters. Our refund policy is the most liberal in the business.
Cancellation and Trip Interruption Insurance is available on all trips including overseas tours. It also includes emergency medical, travel accident, and lost baggage protection. Forms and information will be sent to you upon registration.
All overseas trips require a $500 deposit per person with the balance due 120 days prior to departure. Visa or Mastercard accepted for deposits. Final payment must be made by check or money order. Cancellation fees for any reason on all overseas tours are as follows: 120 days or more prior to departure - all monies paid will be totally refunded, minus $50 per person; 119-70 days 15%, 69 - 55 days 25%, 54-40 days 35%, 39-25 days 50%, 24 days or less 70%. These fees are required due to hotel accommodations, land arrangements, and other services not used are neither refundable nor exchangeable from the suppliers, as the departure date gets nearer.
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It is understood the only function of ADVENTURE CARAVANS, INC. is to organize and facilitate the tour. It is agreed that whoever is going on said trip is doing so entirely upon their own initiative, risk, and responsibility, and will not be acting under anyone else’s direction or control during said trip, and to have complete and unrestricted control over their own vehicles. Tour members acknowledge that they will be required to sign a Waiver and Release agreement provided by ADVENTURE CARAVANS, INC. prior to participating in each tour, Therefore, since the only function of ADVENTURE CARAVANS, INC. is to organize and facilitate the tour, whoever is going on said trip agrees to assume all risks of accident, injury, death, or damages to themselves or their property. Further they hereby release, hold harmless and agree to indemnify ADVENTURE CARAVANS, INC., and its affiliates, agents, contractors, or employees from all liability, damage claim, demands, inconvenience, distress, frustration, or cause of action whether physical or mental. Wagonmasters and Tailgunners are Independent Contractors hired to facilitate your trip and are not employees of ADVENTURE CARAVANS, INC. Neither ADVENTURE CARAVANS, INC. or third party providers of outside services shall be held liable for any act, error, or omission.
acts only as an agent for the transportation companies, sightseeing contractors, and other principals included in the itinerary and is not a principal or operator for the subject services. We reserve the right to cancel or alter any itinerary as conditions require. Changes may involve sightseeing events, shows, campgrounds, and/or meals. Changes may be made in the best interest of the members participating or as a result of circumstances beyond our control. ADVENTURE CARAVANS, INC. reserves the right to cancel any scheduled tour prior to departure. In the event this occurs after final payment, all deposits and payments will be refunded in full. We reserve the right to substitute shows, performances, and tours when scheduled events are not available. ADVENTURE CARAVANS, INC. reserves the right to book two extra reservations on any caravan to allow for last minute cancellations. ADVENTURE CARAVANS, INC. is not responsible for the actions of Independent Contractors or any expense due to delays caused by weather, mechanical problems, or other circumstances beyond our control.
Tour members are responsible for their personal behavior, actions, driving infractions, insurance, mechanical maintenance of their vehicle, and group cooperation. ADVENTURE CARAVANS, INC’s Wagonmasters reserve the right to decline to retain any tour member without refund as a member of the tour if his or her conduct is contrary to the best interest of the other tour members in the group. Any tour member who does not show up, deviates from or leaves the group early for any reason whatsoever forfeits his fees paid but has the option to rejoin the same tour later in the trip without penalty. Rally or caravan attendees grant full permission to any and all foregoing use of his/her likeness, including photographs and videotape, for publicity and advertising purposes without compensation. By accepting the tour and making the deposit, registrant(s) understands and agrees to abide by the terms and conditions of this agreement.
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